Introduction
In the fast-evolving landscape of corporate learning and development, Oracle Fusion HCM has introduced a groundbreaking update that streamlines attendance marking for instructor-led activities. This innovative solution allows learners to confirm their participation by simply using a unique URL or QR code, enhancing efficiency and accuracy in attendance tracking.
When learners attend an instructor-led session, they are provided with a unique URL or QR code to mark their attendance. This seamless process not only minimizes administrative overhead but also ensures real-time validation of participant engagement. If the offering requires an evaluation, learners must complete it before confirming attendance. For sessions with optional evaluations, learners have the flexibility to complete the assessment after confirming their participation.
The system automatically generates the URL and QR code at the time of creating an instructor-led offering activity. These can be shared directly with learners or instructors, simplifying the distribution process. Additionally, administrators can configure a time limit for attendance marking post-activity, with a default grace period of two hours. For instance, if the session concludes at 3:00 PM, learners can confirm their attendance until 5:00 PM.
This update reflects Oracle Fusion HCM's commitment to leveraging technology to enhance user experience and drive operational efficiency in workforce learning and development. By adopting this approach, organizations can ensure accurate attendance tracking, foster greater accountability, and simplify the administrative aspects of managing instructor-led training sessions.
Key features of this update:
- Unique URL and QR Code Generation – Automatically creates a unique URL and QR code for each instructor-led activity.
- Seamless Attendance Confirmation – Learners can confirm their attendance by scanning a QR code or clicking a URL.
- Real-Time Validation – Ensures accurate, real-time attendance tracking and engagement verification.
- Simplified Administration – Reduces manual tracking efforts by automating attendance processes.
- Time-Limited Attendance Marking – Administrators can set a post-session attendance window (default is two hours).
- Evaluation Requirement – Attendance confirmation is contingent on completing required evaluations.
In this blog, we explain how to use the new feature and provide an overview of the screens.
Please watch the video below: How the Learn Admin can download the code and how learners can confirm their attendance using a QR code.
Steps to Enable:
Select or deselect the Allow learner to mark themselves complete checkbox to allow learners to mark a learning activity as complete or not. On the activity details page of each offering
Follow the below steps once where learners can mark themselves as complete in learning
To enable this page, we need to modify the Profile Options. Please follow these steps to adjust the necessary Profile Options:
Navigate to the Profile Option Setting and actions > Setup and maintenance > Global search > Manage Administrator profile values.
1. Search and select the ORA_WLF_MARK_ATTENDANCE_REDWOOD_PAGES_ENABLED profile option.
2. Profile Value field, select the appropriate value:
- Mark complete in enrollment details
- Mark complete using attendance form
- Both
Changing the default lag time:
To change the 2-hour default lag time Search and select the ORA_WLF_MARK_ATTENDANCE_END_TIME_REDWOOD_ENABLED profile option.
In the profile value dropdown, the default time can be adjusted according to our requirements.
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